Project Management Responsibilities

Developing the project plan

Think of your project plan as an ever changing draft. The team members can be extremely helpful in fine tuning components of the plan as well as being more realistic about what can get done in a specified amount of time. The project plan can be as basic or as expansive as you like.

Managing the project stakeholders

Stakeholders are any person or organization which is involved in the project. Managing different sets of people can be difficult given the way that decisions affect those different people in either positive or negative ways.

Managing the project team

Managing the human aspects of your team can be tricky. Remember that when it comes to managing professional people there are different things to take into consideration, such as:

  1.     Creating the team identity
  2.     Individual accountability
  3.     Micromanagement of issues
  4.     Choosing the right people for the right roles
  5.     Managing team morale and motivation

Managing the project risk

Risk is defined as the possibility of something happening that may create and undesirable outcome however it is also defined as an outcome that is absent of the desired outcome; one that disrupts your project. Managing risk is hard because the very nature of it means that you may not be certain about the uncertainty that the project faces. One needs to identify as many risks as possible and prepare at least in someway for their occurrence through a contingency plan. 

Managing the project schedule

Within project management a schedule consists of a list of a project's terminal elements with intended start and finish dates. In order for an accurate work schedule to be created one needs to create a work breakdown structure (WBS), an estimate for each task, and a resource list with availability for each resource.

Managing the project budget

To manage the project budget correctly and to keep it as accurate as possible;

    Continually update and reevaluate the items included in the budget
    Reevaluate the usage of resources within the project
    Keep all parties involved so as to keep information about changes free flowing
    Manage scope creep so as to not cause budget over runs 

Managing the project conflicts

The best outcome for all conflicts is a win-win situation in which both parties feel like they have achieved victory. Through assertive negotiation this can be achieved. To minimize conflict you can actively listen to problems, build rapport with your team and stakeholders and keep personal emotion out of discussions. Always giving positive feedback is one way to ensure a healthy relationship.